Dirty, Sexy Money.

There are two important issues to discuss in terms of money, which were brought up Monday night at Exec Board meeting - and which I post here for your consideration. It is very important that you read all the way through! Money issues are the unholy underbelly of the arts, but, alas, what makes it happen. These are BUDGET and TICKETING.

Budget
After some confusion and miscommunication about available budget, Ronald clarified the situation with the budget for noche. Our total cashmoneys amounts to roughly $1200

The total allocated funds are further broken down into how the money may be spent - this is in order to comply with Student Government regulations. Here is the distribution:

• Production: $550
• Programming: $300
• Publicity: $77
• Travel: $77
• Equipment: $273
• Office Supplies: $37
• Union: $40

In addition to this money we could potentially (and this is ABSOLUTELY AS A LAST RESORT) dip into the organizations' generated funds. Further, the budget outlined above solely covers costs related to the show proper, and the budget for food will come separately, from generated funds, as these are not authorized official expenses in the eyes of S.G. (hey, don't they know we gotta eat... tsk tsk, so cheap!)

To lay all the bad news on the table at once, we have also, upon taking vote from the Executive Board before this committee was formed, pledged $600 to the house band who has played with us since the seedling days of the organization. This was at the request of various advisors, as the band really has stuck with the organization for many years, and it is considered important to honor the relationship CHispA has formed with them.

That leaves us with some ill distributed $600 for... well... everything else.

This really isn't very much, i'm sure you're thinking. What I need everyone to do is sit with your respective committee and using the information available to you at this point (decisions made at meetings) create a detailed budget and bring it on Thursday. This is homework, and not optional! This will allow us to assess how much we need vs. how much we have.
Please don't make up numbers - I want informed estimates. I have never seen 1000 flyers printed for 5 dollars - let's be realistic.

Jean suggested yesterday that we should have a fundraising event (or two) - Que Rico has put on a number of successful events at Vespa and the late Patio Loco, with great success.

Ticket Prices
We had at some point discussed this and set them at $5 (the 'single bill' and 'perception of reasonably priced show' hopefully encouraging attendance). Later, this was amended to $7 per ticket and everyone would get free food. High school students we invite through the Office of Diversity and Multicultural Affairs were to get concessionary prices: $5 including food. Several issues were brought up, which I list below:

• $7 too expensive:
• Too messy, too much change hassle
• Too expensive for most people, seems like they could do something else with it (like eat a burrito?)
• Objection to not charging for food - distribution lines, what about those who don't want to eat? What happened to the concessions stand type idea and charging $1 per snack?
• In this case, would we have people passing empanadas around? (or whatever it is we serve?)
  
• $ 5
• Are we going to make enough money?
• charging for food imperative, in which case pricing of food items should be discussed!
  
• How much should we then charge H.S. students? Keep prices constant? Maybe give THEM free food? incentives?
• Concessionary prices
• UNC greensboro wants to bring group (around 20 ppl) and pre-pay - they are asking for group discount. What does everyone think?
• Special prices for HS students: how do we feel about this? the original idea was to give them incentives to come to keep morale up for students who identify as Latino to see college as possible (through ODMA)
• Special invitations: Anyone?